Hiring Graduate Assistants
Want to hire a graduate assistant? Outlined below are the basic steps you need to take to hire a graduate assistant.
Review eligibility requirements
Begin the hiring process by understanding the different policies that determine a department’s and a student’s eligibility for graduate assistants:
Post position and interview applicants
Develop a job description for your assistantship and email it to the Graduate College for posting.
Interested students will submit the requested application materials directly to your department or unit. If you have any questions about a student’s eligibility, contact the Graduate College at any time.
Complete the Personnel Action Form for the hired student
Every graduate assistant must complete the following forms and trainings:
- I-9 Employment Eligibility Verification
- Authorization of Direct Deposit of Payroll
- Required compliance trainings through human resources
- FERPA and HIPAA trainings, if applicable
Teaching assistants are also required to attend the Teaching Assistant Orientation.
Ensure graduate assistants complete required forms and trainings
GA assignments vary across the University, but they typically work an average of 20 hours a week. Graduate assistants are not required to work University holidays and student-only holidays; view the Hours and Timesheets policy for more information.
Hours worked by non-teaching and non-research GAs must be tracked using the appropriate time sheets.