Hiring Graduate Assistants

  1. Review eligibility requirements

    Begin the hiring process by understanding the different policies that determine a department’s and a student’s eligibility for graduate assistants:

  2. Post position and interview applicants

    Develop a job description for your assistantship and email it to the Graduate College for posting.

    Interested students will submit the requested application materials directly to your department or unit. If you have any questions about a student’s eligibility, contact the Graduate College at any time.

  3. Complete the Personnel Action Form for the hired student

    Once your assistantship has been offered and accepted, you must complete the Personnel Action Form in a timely manner. The PAF requires you to outline the assignment time, stipend and waiver.

    Every graduate assistant must complete the following forms and trainings:

    Teaching assistants are also required to attend the Teaching Assistant Orientation.

  4. Ensure graduate assistants complete required forms and trainings

    GA assignments vary across the University, but they typically work an average of 20 hours a week. Graduate assistants are not required to work University holidays and student-only holidays; view the Hours and Timesheets policy for more information. 

    Hours worked by non-teaching and non-research GAs must be tracked using the appropriate time sheets.