Proposal Submission Deadlines
The Spring deadline for submission of proposals is February 1st. The Fall deadline for submission of proposals is October 1st. If the deadline falls on a weekend or holiday, applications will be accepted the
next working day.
PLEASE NOTE THE NEW APPLICATION PROCEDURE THROUGH DYNAMIC FORMS - See Application
and Format section below for link.
The aims of the Missouri State University faculty grant program is to enhance research
and creative activities and contributions to knowledge and appreciation. Faculty Research
Grants will be awarded to support new research, creative or scholarly activities, or for high quality projects not likely
to receive external funding.
Eligibility and Scope
- Only ranked faculty members (i.e., Assistant Professor, Associate Professor, Professor,
Distinguished Professor) are eligible for awards.
- Faculty members will not be funded for more than one project per academic year.
- A minimum of one year is required between completion of projects and the application
date for new submissions. The one year minimum between projects is defined as closing
out the previous faculty research grant budget and submitting a final report. Please note the following dates prior to submission of
your Faculty Research Grant application as the Committee cannot make an exception
to this rule:
- If you are submitting an application for the February 1st due date: Your previous
faculty research grant budget has to have been closed out, and a final report submitted
before January 31, 2021 - for SP2022 applications.
- If you are submitting an application for the October 1st due date: Your previous
faculty research grant budget has to have been closed out, and a final report submitted
before September 30, 2020 - for FA2021 applications.
- In addition, a faculty member who has previously received a Faculty Research Grant
must have applied for an external grant since completion of the previous Faculty Research
- Please note that the same project can not be funded by another internal grant source.
In addition, a faculty member cannot submit an application for a Faculty Research
Grant and a Summer Faculty Fellowship during the same academic year.
- Faculty accepting awards should be returning to the University the following year,
and if there is a termination of future employment, the grant will be immediately
terminated and no additional expenditures will be approved.
If you have previously received a Faculty Research grant and have questions about
your eligibility to submit a new grant application, please contact the Graduate College.
This restriction applies to all authors of a multiple-authored proposal.
Grant requests should not exceed $7,500. Faculty grant proposals may request funding
for personnel, equipment, travel, supplies, services, and various other costs. Personnel
can include student help, graduate assistants, and services not found at Missouri
State University. However, faculty supplemental pay is not provided in Faculty Research
grants. Also, travel to meetings for presentations of research results and publication
costs will not be funded. The rationale for all budget requests must be provided and
supported by appropriate justification.
Projects/investigators funded under these programs are subject to the Missouri State
University policies/guidelines for integrity in research, financial interest disclosure,
human subjects review, animal care and use procedures, biosafety, export control,
intellectual property, and use of space. (See the Office of Research Administration website). Expenditures will not be allowed until proper approval is obtained.
Application and Format
All applications and attachments are required to be submitted through Dynamic Forms:
Proposals are limited to space allotted in the Dynamic Forms Faculty Research Grant
application. The vitae should be submitted in the form as an attachment and is limited
to no more than 5 pages (12 point font, 1 inch margin) with emphasis on recent activity
that support the proposal. References may also be uploaded as an attachment in the
Dynamic Forms Faculty Research Grant application. All questions/fields are required and incomplete applications will not be reviewed by the Committee. If a question/field is "not applicable" please mark
as "N/A". Please see FRG Application Dynamic Forms 2021 for screenshots and helpful hints on this new form.
Specific instructions for preparing proposals for consideration for Faculty Research
Grants are available for download below.
Deadline and Review Process
The application deadlines for Faculty Research Grants is: February 1st, and October 1st of each year. The Spring deadline for submission of proposals is February 1st. The Fall deadline for submission of proposals is October 1st. If the deadline falls on a weekend or holiday, applications will be accepted the following
It is the responsibility of the applicant to track and make sure that their Faculty
Research Grant application is reviewed by both the Department Head and Dean and is
approved and submitted through Dynamic Forms prior to the deadlines noted above. Failure to obtain all signatures and submit through Dynamic Forms by the deadline
will result in the application being rejected/denied. Late applications will not
As stated above: It is the responsibility of the applicant to track their submitted application
through the process in Dynamic Forms. The applicant will receive email notifications
at each stage that their application is approved and moved to the next step (applicant
to Department Head is one step; Department Head to Dean is the second step). If at
any point the application is denied, the process will stop and the applicant will
be notified. Any applications not received through Dynamic Forms by the Graduate
College by 5:00 p.m. on the day of the deadline for distribution to the Faculty Grants
Committee will not be considered. Proposals failing to comply with the guidelines
will not be considered by the committee.
All funded projects must be completed within one (1) year of award.
Grant proposals are evaluated by the Faculty Grants Committee with this committee
making funding recommendations to the Provost, and the Dean of the Graduate College.
Grant applicants should be aware that gaining funding is a competitive process since
more proposals are received and more dollars are requested than the funds available.
Selection is based on the quality of the proposal. In addition, priority is given
to new faculty, to faculty who have not received previous funding, and projects that
involve students. These awards should act as seed funds to better position the investigator
to apply for external grant funding. Applicants are encouraged to attend grant-writing
workshops that are offered by the Office of Sponsored Research. Respect for the peer
review process and a collegial attitude toward the work of the committee are integral
parts of the success of the Missouri State University internal grant award system.
Expenditure of Funds
Expenditure of funds can begin as soon as grant accounts are established by Financial
Services. All expenditures are approved by the Assistant to the Dean, in the Graduate
College. Funds will not be used to reimburse an individual who has already spent or
obligated money for a project prior to receiving written notification from the Graduate
College of the grant award and budget accounting process. Please note that no expenditure
of funds can be made unless proper institutional authorization has been received (i.e.,
IRB, Animal Care).
Paying Research Participants:
Please see the following Guidelines for Paying Research Participants for the Missouri State University policy on awards, gifts and prizes, as well as information on how to pay research participants from your Faculty Research
Grant (FRG) funds. The maximum amount that can be given to each participant, in each FRG, is $100. The participant must either accept the payment or decline the payment. Incentive
payments CANNOT be donated to a charity.
IMPORTANT TO NOTE: MSU employees (staff, faculty, non-student part-time, and graduate
assistants) may receive an email advising that the amount given to them for being
a participant is taxable income. Please note the following: (1) infrequent non-cash awards and gifts of nominal value given to employees are not reported as taxable compensation. Cash and/or gift
certificates (includes gift cards) are always reported as taxable to the employee
on Form W‐2 or 1042‐S, regardless of the value. Gifts may only exceed $100.00 if given as a campus-wide program or if appropriate
approval is received; and (2) prizes, awards, and gifts given to non‐employees are
generally considered reportable as taxable income if cumulative gifts in a calendar
year equal or exceed $600.00. The University will file a Form 1099‐MISC or 1042‐S
to report the gifts when the value of cash and the fair market value of non-cash awards
to individuals total $600.00 or more in a calendar year. The Faculty member awarded the Faculty Research Grant is responsible to advise the
participants of these guidelines as they are IRS rules and MSU is required to follow
Grants which result in materials which may be patented or copyrighted or which otherwise
have commercial value are subject to the University policies and procedures with regard
to intellectual property.
A final, written report must be submitted to the Graduate College within 30 days of
project completion. There is no specific format for the final report. A short overview
explaining what was accomplished during the period of the grant is sufficient. Failure
to submit such a report will disqualify applicants from obtaining future Faculty Grant
Questions regarding Faculty Research Grants may be directed to the Graduate College.